Date Posted: 6/26/2024

Order #103717949

Job Snapshot

Employee Type:
Romeoville, IL
Job Type:
Administrative (clerical)
First Shift
Not Specified
Date Posted:

Job Description

Bookkeeper Generate the add on’s invoicing for all clients Control of cash flow, keeping owner informed of check issues against current bank position. Print & email/mail out recurring invoices by the 12 th of every month. Accounts payable checks must be mailed out as close to due date as possible without jeopardizing the cash flow. Generate acct/payable report once per week (Mondays) for Rich to approve. Print & mail out add on sales invoices and paper product invoices in a timely manner. Print reoccurring work tickets for Project manager on a monthly basis. Order all cleaning & office supplies that are approved by Owner that are within 2% of the recurring monthly revenue. Reconciliation of bank statements monthly Deposit checks daily. Post all client payments in QuickBooks. Post Positive Pay daily Complete payroll 10 th & 25 th each month, confirm all housekeeping is at 45% labor or less of recurring janitorial, Area Managers is 9% of recurring janitorial or less plus 1% for delivery or less, project labor is 30% or less and report on reasons labor budgets are off if necessary, to the manager/ owner. Compile monthly rolling quarters info for Area Managers- confirming company objective of labor %, CRR% & ERR%, Add on sales % for bonuses are being met each month Use payroll summary spread sheet for Housekeeping & Project labor tracking each payroll. Complete KPI’s bby the 15th of each month. Ensure that the company has adequate insurance coverage in all facets (i.e.(i.e. vehicle, bonding, general liability, etc. and stickers)) Pay franchisee fee on the 10th of every month and submit subcontractor info as needed. Pay State sales tax (IL & IN) & any other quarterly reports as per Accountant Pay 941 & 501 Payroll taxes one day before due date. Ensure that all customer files are kept current, neat and orderly Keep Working Ratio formulas current- review with Owner Monthly Ensure all clients are all net 30 days. Anything over net 30 days unless otherwise approved will be phone called and documented in QB. If calls on overdue invoices don’t provide results andexceed 60 days inform Rich to proceed further. Ensure all computers are backed up nightly i.e., QuickBooks, Express Time. Maintain office equipment such as fax, copier, and printers, ordering cost effective ink. Keep Uniform & Drug Test Inventory current and stocked. The telephone to be answered within 3 rings in a cheerful manner, identify ServiceMaster Clean and your name and how may I help you? Other duties as assigned by the owner as the company needs may require. Keep all building key inventory with ET code on tags updated and accountable. Keep all supply inventory updated for shop and all buildings in ET, create ET report for owner by the 10th of every month. Maintain Building Delivery Supply Schedule. Manage and maintain budget for I-Pass account, Verizon Cell phone account, Auto Expenses, ComEd, Collecting CC receipts from employees; matching up mileage with vehicles, and any other misc. expenses.

Job Requirements

Must have experience with payroll Taxes with Quickbooks 2024 Desktop. Maintain & track the ordering of paper product supplies from Vendors Inventory all cleaning/office supplies, uniforms, drug tests, keys, coming in and out of office Manage & track our (KPIs) Be able to manage the GPS system & I Pass, Verizon account. Help prepare start-up paperwork of new accounts, log books, keys, equipment list, etc. Pay Rate ranges from $18.00 up to $25.00 per hour Hours Part time: Monday-Friday 10 am – 2 pm This is a part time position for now. Per the Client would like to review Resumes and a brief Interview as well with the potential candidates

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